Property management software
MyRoomHQ — property, tenant and compliance management on one platform
A single platform to run every property, tenant and compliance requirement — inspections, maintenance, fire safety and staff audit trails — synced across web, Android and iOS.
Visit myroomhq.co.uk
MyRoomHQ is a property and HMO accommodation-management platform that runs the whole lifecycle from one place — properties, tenants, compliance, inspections, maintenance and staff — with everything in sync across web, Android and iOS. We designed and built it for operators managing shared and multi-let housing, where the hard part is not the tenancy itself but the compliance, safety and paper trail around it.
The problem
Operators running HMOs and shared housing juggle a dangerous amount in spreadsheets and inboxes: gas and electrical certificates with expiry dates, fire-safety checks, room inspections, maintenance requests, tenant onboarding and move-outs, and who on the team did what. Miss one certificate renewal and a property is non-compliant; lose an inspection record and there is nothing to show an inspector. No single system held properties, tenants, compliance and staff together with an audit trail — and none worked the same on a phone during a site visit as at a desk.
What we built
We built MyRoomHQ as one platform with a role-based, multi-user core and a live audit layer. Property management covers the full list — add, tag, archive and ban properties, with per-property compliance certificates, inspections, handover checklists and maintenance requests. Tenant management runs onboarding through to signed-out move-outs, with complaints logged and tracked. A staff module with an activity log records who took every action, and an email log keeps a history of what was sent. A collapsible sidebar carries live count badges per module, breadcrumb navigation and global plus per-module search, and a Google Drive integration stores property documents and compliance files. The same system ships as web, Android and iOS, so a manager on a site visit works from the same data as the office, with AI automation handling the repetitive compliance chasing.
What changed
MyRoomHQ replaces the spreadsheet-and-inbox sprawl with one system where a property, its tenants, its certificates and its history live together, and every action is attributable to a named staff member. Compliance deadlines are visible before they lapse, inspections and handovers are recorded rather than remembered, and a team works from the same live data on web or mobile. It is live at myroomhq.co.uk, available on web, Android and iOS.
Inside the build
Questions about this project
The things people ask when they are weighing up something similar for themselves.
The full property and tenant lifecycle: properties (with tags, archives and compliance certificates), tenants from onboarding to move-out, inspections, handover checklists, maintenance requests, complaints, staff with an activity log, and an email log — all in one system.
Yes. It is one platform available on web, Android and iOS in sync, so a manager on a site visit works from exactly the same live data as the office.
Every property carries its certificates, inspections and checklists with dates, so renewals are visible before they lapse and there is always a record to show an inspector — backed by a staff activity log of who did what, when.
Yes. It is role-based and multi-user, so you decide who can do what, and a staff activity log records every action against a named person — an audit trail rather than a shared password.
A Google Drive integration keeps property documents and compliance files together and linked to the right property, so certificates and paperwork are one click away rather than lost in an inbox.
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